Senior Payroll & HR Administration Manager (f/m/d)

Trusted Shops AG • Cologne

  • Full-time


from today / asap

Your duties

The People Services Team of Trusted Shops is the heart of our People Unit. Here, not only the entire payroll accounting of the employees of Trusted Shops AG working in Germany and Europe is carried out, but also all administrative tasks that arise during the employment of our trustees are processed.

Your heart beats for payroll accounting, you want to be involved operationally and also contribute conceptually and creatively? Then you are a perfect fit for us! Apply and drive the digitalisation of our HR landscape forward together with your team!

  • Independent preparation of monthly payroll accounting with Addison One Click for a defined group of national and international employees
  • Actively design and drive payroll-related projects and apply expertise in the implementation and optimisation of processes, both within and across departments, in order to support our goal of a digitalised, automated and homogeneous HR system landscape
  • Recording and maintaining HR master data from entry to exit of employees and accurate creation/filing of HR documents.
  • Support in contract management, in particular in the creation of employment contracts
  • Independently carrying out registration, reporting and certification procedures as well as correspondence with health insurance companies, offices and authorities
  • Preparation of evaluations and personnel statistics
  • Management and coordination of the currently two working students
  • Support of your stakeholders (HR business partners, accountants, employees, managers) in all relevant questions around the topic of payroll and administration

Your profile

  • Completed commercial vocational training, preferably with additional job-specific qualification (e.g. human resources specialist (f/m/d)) or university degree
  • At least 4 years of relevant professional experience in payroll accounting. Additional experience in administrative HR work as well as in a remote work setting is an advantage
  • Proven experience in designing and/or actively participating in HR projects as well as a strong interest in digitalisation projects.
  • Very good knowledge of payroll tax and social security law
  • Adept handling of common payroll and MS Office programs as well as interface software. Previous knowledge of Workday, DATEV or Addison One Click is an advantage, but not a must.
  • Structured, committed, independent and responsible way of working as well as very high communication and team skills and service orientation.
  • Business fluent German as well as good written and spoken English skills


  • New Work: 100% Home Office within Germany or flexible working from Europe
  • Permanent contract with Europe's trusted brand
  • 30.5 days holiday
  • Buddy programme (an experienced trustee is at your side)
  • Individual training opportunities
  • Team events (summer party, Christmas party, unit events)
  • Health Pass (free online and offline sports, fitness and health courses)


Not sure if you are what we are looking for? Apply! ​

At Trusted Shops, we are interested in you as a person - whether you fit in with us is independent of gender, nationality, ethnic and social origin, religion/belief, disability, age, sexual orientation and identity. Trusted Shops is clearly committed to diversity and against discrimination.

Kristina Brand

Kristina Brand

Inhouse Recruiter Tech & Corporate Functions
Growing at a fast pace - meet Riccardo
Growing at a fast pace - meet Riccardo

Your benefits in people & office

New work

Work from wherever you feel most comfortable. Whether in one of our 5 offices or flexibly from another location in Europe.

Health Pass

Stay fit – physically and psychologically. Our company health management offers you a wide range of courses, presentations and workshops.

International flair

With a team from more than 40 different nations, it never gets boring. We celebrate our diversity and the countless new perspectives it gives us.

Individual development opportunities

Unleash your talent and improve your individual skills that support you in your work.

Buddy programme

Your buddy will help you settle in when you first start out with us. Later, you can also share your experience with new colleagues.

Team events

Whether in summer, winter or whenever it suits your team – we enjoy spending time together.


Always up to date. We work with the latest tools to provide our colleagues with the best possible support.

Agile coach

Agile coaches are available to you and your teams so that you can be successful together.

Our values


Open and clear communication gets us to our goals quickly. Address your topics openly – we will find a solution for everything together.


Every single one of our colleagues is a valuable part of our community. Respectful interaction and openness are prerequisites for our work.


We know you’re doing a great job – otherwise you wouldn't be here. We trust you, your skills, ideas and intentions.

Employee reviews

Alessandro Canu
Alessandro Canu
Inhouse Recruiter Tech

I am a tech recruiter and love to inspire new employees for our special Trusted Shops culture and vision. This immediately infected me in my own interview and I was sure that I wanted to be part of the team and Trusted Shops.

I'm a techie at heart and fascinated by how technology revolutionises even the most mundane things. No wonder I also ended up in the tech sector as a recruiter. Here, I especially like the synergies that arise across the units and teams. Tech experts benefit from each other's specialisations and combine their ideas to optimise products. As a recruiter, I dive into this world and enjoy the conversations with applicants, my regular exchange with hiring managers, the joint design of the range of requirements for advertised positions, as well as the planning of the application process and its content. Since recruiting has a high priority at Trusted Shops, our work, expertise and opinion are highly valued by all colleagues.

Felix Rohrbach
Felix Rohrbach
People Business Partner

As a People Business Partner at Trusted Shops, I experience an incredibly varied work environment with constantly new tasks that challenge me and are fun at the same time. In addition to our Tech Unit, which I support intensively and develop further together with the managers in the unit, last year, for example, I supported the founding of our Italian branch from the HR side. The Spanish market also plays a role in my day-to-day work – so the internationality is not only reflected in our customer portfolio, but also in everyday life in the People Department. Together with our People colleagues, we are involved in exciting projects ranging from the creation of an internal leadership academy to new concepts around New Work. As you can see, there's something going on here – join in!

Have we awakened your interest?

Apply now