Office Manager (f/m/d) in Cologne

Trusted Shops SE (DE) • Cologne

Cologne

from today / asap

Your duties

You like have your colleagues' backs in the office and help with your organisational talent and your open-mindedness? You are happy to be the contact person for a wide range of topics relating to reception and office management? Then you've found your new team! Together with our colleague Lars you will manage the reception - the heart of our Cologne office - and together you will be the focal point for all visitors!

As the first point of contact you inspire our employees, service providers and visitors with your friendly manner
You are the interface to the Executive Board Assistant and the C-level
Take over the digitalisation of various processes in everyday work-life
You are responsible for managing and tracking the dispatch of IT hardware to employees
You will work closely with our international offices
You manage internal and external communication via telephone and email and take over structuring our mail management
Coordinate processes in organisational areas, such as the purchase of office supplies and their distribution to employees
Organise internal, external and hybrid meetings (including the preparation and follow-up of meeting rooms and catering)
You are a safety officer and coordinate safety committee meetings
You work together with our fire protection and first aiders and know when they are trained
You support internal relocations and are passionate about New Work Spaces in the office

Your profile

First professional experience in direct and phone contact to employees and customers
Structured and independent way of working and a high sense of responsibility
Distinct communication skills and a confident demeanour
Very good German and English skills (written and spoken) - further foreign language skills would be an advantage
Good knowledge of the MS-Office package
A heart for dogs - and the willingness to share your office with 4 dogs

What we offer you

Permanent contract with Europe's trusted brand
27 vacation days + 3.5 additional days off at Christmas, New Year's Eve and Carnival
Buddy programme (an experienced trustee is at your side)
A modern office with good transport connections in the heart of Cologne
Individual training opportunities
Events (Team Events, Unit Events, etc.)
Health Pass (free online and offline sports, fitness and health courses)

BUILD A COMMUNITY OF TRUST WITH US - #cometotrust

Not sure if you are what we are looking for? Apply!

At Trusted Shops, we are interested in you as a person - whether you fit in with us is independent of gender, nationality, ethnic and social origin, religion/belief, disability, age, sexual orientation and identity. Trusted Shops is clearly committed to diversity and against discrimination.

Contacts

Videos

Growing at a fast pace - meet Riccardo

Your benefits in people & office

New work

Work from wherever you feel most comfortable. Whether in one of our 5 offices or flexibly from another location in Europe.

Health Pass

Stay fit – physically and psychologically. Our company health management offers you a wide range of courses, presentations and workshops.

International flair

With a team from more than 40 different nations, it never gets boring. We celebrate our diversity and the countless new perspectives it gives us.

Individual development opportunities

Unleash your talent and improve your individual skills that support you in your work.

Buddy programme

Your buddy will help you settle in when you first start out with us. Later, you can also share your experience with new colleagues.

Team events

Whether in summer, winter or whenever it suits your team – we enjoy spending time together.

Tools

Always up to date. We work with the latest tools to provide our colleagues with the best possible support.

Agile coach

Agile coaches are available to you and your teams so that you can be successful together.

Our values

Transparency

Open and clear communication gets us to our goals quickly. Address your topics openly – we will find a solution for everything together.

Respect

Every single one of our colleagues is a valuable part of our community. Respectful interaction and openness are prerequisites for our work.

Trust

We know you’re doing a great job – otherwise you wouldn't be here. We trust you, your skills, ideas and intentions.

Employee reviews

I am a tech recruiter and love to inspire new employees for our special Trusted Shops culture and vision. This immediately infected me in my own interview and I was sure that I wanted to be part of the team and Trusted Shops.

I'm a techie at heart and fascinated by how technology revolutionises even the most mundane things. No wonder I also ended up in the tech sector as a recruiter. Here, I especially like the synergies that arise across the units and teams. Tech experts benefit from each other's specialisations and combine their ideas to optimise products. As a recruiter, I dive into this world and enjoy the conversations with applicants, my regular exchange with hiring managers, the joint design of the range of requirements for advertised positions, as well as the planning of the application process and its content. Since recruiting has a high priority at Trusted Shops, our work, expertise and opinion are highly valued by all colleagues.

As a People Business Partner at Trusted Shops, I experience an incredibly varied work environment with constantly new tasks that challenge me and are fun at the same time. In addition to our Tech Unit, which I support intensively and develop further together with the managers in the unit, last year, for example, I supported the founding of our Italian branch from the HR side. The Spanish market also plays a role in my day-to-day work – so the internationality is not only reflected in our customer portfolio, but also in everyday life in the People Department. Together with our People colleagues, we are involved in exciting projects ranging from the creation of an internal leadership academy to new concepts around New Work. As you can see, there's something going on here – join in!

Have we awakened your interest?

Apply now