Board Assistant (f/m/d)

Trusted Shops AG • Cologne

  • Full-time


from today / asap

Your duties

At Trusted Shops, we have made it our mission to create digital trust between people and businesses. Our goal is to become the #1 Community of Trust.
Our unique combination of trustmark, authentic customer reviews and buyer protection helps millions of consumers to shop online with confidence every day. Now we want to take our development even further and build the next generation trust platform.
Headquartered in Cologne, Germany, we are a fast-growing and profitable SaaS company operating in a dozen European countries with over 800 Trustees - that's what we call our employees.
Do you fancy a varied job where there is never a dull moment? With us, you will gain first-hand insights into the most important operational and strategic topics and take on independent tasks in diverse and challenging company-wide projects. Among other things, you will make an active contribution to the effective structuring of the time processes, the flow of information and the decision-making process at Trusted Shops. You will work closely with the board and our management team.

  • As an executive assistant (f/m/d) you support our management and the management team in a targeted and efficient way with operational, organisational and strategic tasks
  • In close consultation with the Executive Board, you manage the entire annual calendar (decision-making bodies, all-hands communication) for the business and find solutions for ad hoc scheduling conflict
  • You are independently responsible for the coordination and organisation of appointments as well as the preparation and follow-up of appointments/meetings (e.g. Executive Board/Supervisory Board meetings) incl. taking minutes and action tracking
  • You independently prepare internal and external meeting, discussion and decision documents
  • You work trustfully with the board of directors, the management team and external stakeholders and actively support them in various operational tasks and projects
  • Preparing the content and organisation of internal and external events rounds off your job profile

Your profile

  • Completed commercial training, completed degree - preferably in economics - or comparable educational qualifications
  • Several years of professional experience (> 3 years) in management or executive assistance or a comparable role are required
  • Your strengths include a confident manner, a structured way of working and communication skills appropriate to the target group
  • You also have a high degree of resilience - even under time pressure and in dynamic environments
  • You have a high degree of solution-oriented action and a strong organisational talent. You convince with your reliability and discretion
  • You have experience in the planning and successful implementation of complex projects with multiple stakeholders
  • You have strong presentation and communication skills and a very good command of German and English (both written and spoken)
  • Very good user knowledge of MS Office applications (Word, PowerPoint, Excel, Outlook). Knowledge of collaborative user tools (Miro, G-Suite, Slack) is an advantage


  • New Work: work up to 100% remotely and take advantage of our flexible model
  • Permanent contract with Europe's trusted brand
  • 30.5 days holiday
  • Buddy programme (an experienced trustee is at your side)
  • Individual training opportunities
  • Team events (summer party, Christmas party, unit events)
  • Health Pass (free online and offline sports, fitness and health courses)


Not sure if you are what we are looking for? Apply! ​

At Trusted Shops, we are interested in you as a person - whether you fit in with us is independent of gender, nationality, ethnic and social origin, religion/belief, disability, age, sexual orientation and identity. Trusted Shops is clearly committed to diversity and against discrimination.

Adriana Degroot

Adriana Degroot

Inhouse Recruiter Tech & Corporate Functions

Your benefits in communication & marketing

New work

Work from wherever you feel most comfortable. Whether in one of our 5 offices or temporary from another location in Europe.

Health Pass

Stay fit – physically and psychologically. Our company health management offers you a wide range of courses, presentations and workshops.

Internationales flair

With a team from more than 40 different nations, it never gets boring. We celebrate our diversity and the countless new perspectives it gives us.

Individual development opportunities

Unleash your talent and improve your individual skills that support you in your work.

Buddy programme

Your buddy will help you settle in when you first start out with us. Later, you can also share your experience with new colleagues.

Team events

Whether in summer, winter or whenever it suits your team – we enjoy spending time together.

Our values


Open and clear communication gets us to our goals quickly. Address your topics openly – we will find a solution for everything together.


Every single one of our colleagues is a valuable part of our community. Respectful interaction and openness are prerequisites for our work.


We know you’re doing a great job – otherwise you wouldn't be here. We trust you, your skills, ideas and intentions.

Have we awakened your interest?

Apply now